Junior Business Coordinator

ABOUT STRAUMANN

Headquartered in Basel, Straumann is a global leader in implant and restorative dentistry and oral tissue regeneration. Having pioneered many of the most influential technologies and tech-niques in our field, we have a tradition of doing more to advance dental regeneration, restora-tion and replacement, as well as patient care. Straumann partners with passionate people who fit in with the agile dynamics of our size-for-success company. People at Straumann appreciate the opportunity to shape our future and create impact. Encouraging leadership and inspiring ideas from our people has guided us through our proud history of pioneering innovations.

ABOUT THE ROLE

We are looking for a highly organized and proactive Business Coordinator to provide comprehensive administrative and executive support to our IDT (Integrated Dental Technologies) Lead Team. This role is offering a broad scope covering our matrix structure that includes calendar management, meeting coordination, travel planning, expense management, document preparation, and operational support (if applicable). The ideal candidate will be a trusted partner to the Head of Business Coordination IDT as well as the senior leadership, ensuring seamless day-to-day operations, coordination and communication.

Key Responsibilities:

• Travel & Expense Management

• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, and itineraries.
• Ensure seamless end-to-end travel planning, anticipating needs and resolving any travel-related issues.
• Process expense reports accurately and efficiently, ensuring compliance with company policies.
• Manage travel budgets and vendor relationships for optimized cost efficiency.
• Meeting Coordination & Follow-Up Actions

• Organize and schedule Lead Team meetings, support the planning of leadership offsites, and business events.
• Prepare agendas, take detailed meeting minutes, and track follow-up action items.
• Ensure timely communication of key decisions and next steps to relevant stakeholders.
• Arrange meeting logistics, including room bookings, AV setup, and catering.
• Calendar Management

• Manage complex and dynamic calendars for multiple Lead Team members, prioritizing tasks and scheduling.
• Coordinate across teams to ensure efficient time management and alignment.
• Anticipate scheduling conflicts and proactively suggest solutions.
• Act as a gatekeeper, managing access to leadership schedules and minimizing disruptions.

• Administrative Support & Office Management

• Provide general administrative support & coordinative support to Head of Enterprise Performance Partners IDT
• Support with document preparation, correspondence, and internal communication ( if applicable).
• Organize and coordinate catering, business lunches, and local team activities.
• Assist with visitor arrangements, including meeting room setup and hospitality.
• Assist with (local) events and provide guidance on site

Required Skills & Qualifications:

• 5+ years of experience in an Executive Assistant, Business Coordinator, or Administrative Support role (or in a similar role; preferably in global company/-ies).
• Strong travel coordination and expense management experience.
• Expertise in calendar management and meeting coordination for senior leadership.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and travel/expense tools (e.g., Concur).
• Exceptional organizational skills with the ability to multitask and prioritize
• Capability to adapt to changes & handle time pressure when necessary
• Pro-active and pragmatic approach to tasks with a desire and willingness to learn & develop
• High level of professionalism, discretion, and ability to handle confidential information.
• Fluent in English, knowledge in Spanish or another language is a plus.

Information :

• Company : Straumann Group
• Position : Junior Business Coordinator
• Location : Madrid, Madrid provincia
• Country : ES