Executive Administrative Assistant

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. Youll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life Medtronics Global Communications and Corporate Marketing Function (GCCM) is responsible for leading enterprise actions and enablement that build, elevate, and protect our reputation and brand value. As an important member of the GCCM team, you will help deliver on our strategic priorities. In this exciting role as an Executive Administrative Assistant, you will have responsibility for the day-to-day administrative support of two Vice Presidents on the GCCM Leadership Team. This role reports to Vice President of International Communications and is expected to be located in Madrid, Spain. No business travel is required.

Responsibilities may include the following and other duties may be assigned:

• Act as the main liaison and communication bridge for the Vice Presidents, ensuring effective coordination across teams and with internal and external stakeholders
• Manage the Vice Presidents schedules, communications, travel arrangements, and information flow, using sound judgment to prioritize tasks.
• Provide comprehensive administrative and operational support, including meeting and event coordination, expense processing, and purchase order submissions
• Prepare and manage meeting materials such as agendas, minutes, and action tracking, ensuring clarity, completeness, and timely follow-up
• Support HR processes including onboarding coordination, maintaining confidential records, and updating team documentation and resources
• Organize recurring and ad hoc meetings and events, handling logistics such as venue booking, catering, and presentation materials
• Coordinate special projects and additional tasks as needed, ensuring timely delivery and alignment with strategic objectives.

Required Knowledge and Experience:

• Proven experience (5+ years) in an administrative or executive support role
• High School Diploma required
• Fluent in English (spoken and written), with working knowledge of Spanish and/or French
• Strong verbal and written communication skills, with the ability to interact effectively at all levels
• Proficient in Microsoft Office and confident using digital tools to support daily operations
• Highly organized, with excellent time management skills and the ability to handle confidential information with discretion
• Proactive, adaptable, and resilient under pressure, with a positive attitude.

Additional assets include a certification or diploma in Personal/Executive Assistance, fluency in additional languages, and a good sense of humour.

Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Information :

• Company : Medtronic
• Position : Executive Administrative Assistant
• Location : Madrid, Madrid provincia
• Country : ES