Academic Affairs Officer | The Institute of Photonic Sciences (ICFO)
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ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, and currently hosts 400+ people, including researchers, PhD students and staff personnel. Today, in its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide.
We are currently looking for an Academic Affairs Officer (AAO), who will join our team reporting to the Head of Academic Affairs with the mission of designing, managing and delivering activities to maximize the quality of training, career development and follow-up, assuring the efficiency, transparency and clear communication of these processes.
The AAO will be responsible for the support, design and development of new high-quality academic programs and research training courses at ICFO.
A key activity of this position is to contribute and work effectively with other units within ICFO, he/she will be closely working with the other members of the Academic Affairs team.
The main responsibilities (although not exclusive) for this position are:
- Management and ongoing development of the Plus+ career development program for PhD Students & Postdocs.
- Implementation of new training programs for PhD students and Postdocs.
- Support for running schools and events within the Frontiers program.
- Management of a mentoring program for PhDs and postdocs.
- Liaison with the PhD and Postdoc communities.
- Communication of unit activities to stakeholders.
- Preparation of reports on unit activities.
- Attend regular meetings with internal units as well as external stakeholders and coordinate training actions in the scope.
- Attend PhD Committee and Postdoc Committee Meetings as EO and correspondingly assume the EO responsibilities.
- Contribute to the evaluation of Master’s and PhD students applying to the institute.
- Manage training programs for research interns at the bachelor and master level.
Use the following URL: https://jobs.icfo.eu/?detail=838
REQUIREMENTS
The appointee must have:
- A PhD in a STEM field.
- Professional qualifications in Human Resources Management.
- Minimum 2-years’ experience in academic management of PhD and postdoctoral training programs in a research center.
- Experience as a postdoc and experience working in an intersectional research environment.
- Corresponding record of scientific publications, participation in conferences and other training activities.
- Experience in project management in research both an international / European context and within the Catalan research system.
- Experience with key IT systems and technologies: Microsoft 365, Canva, Typeform, Zoom and LMS solutions.
- Experience with related software & IT systems including HR management software and occupational health & safety software.
Additionally, it would be considered as a plus:
- Excellent written and verbal communication skills in English. Good knowledge of Catalan or/and Spanish
- The Ability to work in a fast-evolving international research environment Service orientation, initiative, attention to detail, organizational commitment, and teamwork mentality
- Capability of meeting deadlines and following up on assignments with a minimum of direction.
- Proven ability to work efficiently and flexibly to deliver what is required.
- Strong organizational, planning and problem-solving skills.
- Excellent communication skills, including the ability to prepare internal and external communications materials and campaigns.
- Strong oral presentation skills and experience in both presential and on-line settings.
- Ability to effectively interface with a wide range of stakeholders, including senior management as well as scientists, staff and students.
- Strong organizational and planning skills, multi-tasking capacity, and ability to work on several projects at the same time and to meet strict deadlines with minimum supervision.
CONDITIONS
We offer:
- The opportunity to become a member of a dynamic and internationally recognized research institution.
- Full-time permanent position.
- Salary according to the institutional salary scales.
ICFO is an equal employment opportunity employer. Candidates are selected exclusively on merit and potential on the basis of submitted application material. No restrictions of persons with disabilities, citizenship or gender apply to ICFO positions. ICFO abides by the principles of openness, efficiency, transparency, supportiveness, and international comparability as stated in the European Charter for Researchers and the European Code of Conduct for the Recruitment of Researchers.
The formal application should be submitted online via http://jobs.icfo.eu.
Suitable candidates are requested to submit:
- Curriculum Vitae, including contact details.
Candidates should be willing to be contacted by phone during the selection process and may contact icfojobs@icfo.eu for formal inquiries regarding the application.
The call will remain open until suitable candidates are identified.
For updated information about ICFO, please visit http://www.icfo.eu.
26th of October, 2023
- Company Name : The Institute of Photonic Sciences (ICFO)
- Open Position : Academic Affairs Officer | The Institute of Photonic Sciences (ICFO)
- Location Job : Castelldefels, Barcelona provincia
- Country Job : ES
How to Submit an Application:
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