Assistant PAC

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JOB FUNCTION:

Offers cross-functional support to all company in the new operating model, managing and following-up on the administrative tasks. Ensures a timely response and the compliance with the internal procedures.

ACCOUNTABILITIES:

• Provides support for administrative tasks to all departments (Commercial, Patient Value & Access and Communications, Legal, Compliance, DD&T and HR)
• Collaborates with the BCMs on the management and coordination of the marketing plan actions, including the logistics regarding internal and external events organization;
• Manages and make the due follow-ups on activities until its closure in SMILE;
• Supports on GEARS.
• Prepares, gather signatures (DocuSign) and archives contracts/SoW in Linc;
• Manages receipt/invoice and PO life-cycle in Ariba, since its creation until its closure;
• In charge of new vendors’ register/ updates in ARIBA.
• Supports the Due Diligence process, in line with TPRM guidance;
• Follow-up on invoices not posted and payments delay, managing possible incidents that may occur during the process;
• Contact vendors for administrative tasks such as organization of events;
• Supports on internal and external local training courses organization;
• Manages collaborations and other activities with physicians;.
• Manages shipments of promotional materials to the warehouse and to the sales force, warns owners when materials get close to their expiry date and requests replacement/destruction of materials/SmPCs when requested due to an update;
• Identifies challenges in process excellence (internal in the PAC or external) and proposes/participates/leads improvement measures/projects
• Participates in Compliance

EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE

• University degree, preferably a Masters degree.

• Experience in positions of support to sales and/or marketing teams.

• High level of English, oral and written;

• Knowledge and use of computer tools.
• Knowledge of the internal pharmacovigilance policy.